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Using the Dictionaries feature
Goal: In this article, you’ll learn how to use PowerText’s Dictionaries feature to ensure your brand terminology is consistently reflected in your product descriptions.
What is the Dictionaries feature?
The Dictionaries feature allows you to automatically override standard translations with brand-specific terms, preferred phrasing, or consistent terminology. By uploading a custom dictionary with the original word or phrase in the first column and your preferred replacement in the second, you can ensure that specific terms such as brand names or slogans always appear exactly the way you want.
Use the Dictionaries feature when you want to:
- Ensure consistency in terminology across your brand.
- Enforce specific formatting of words (e.g. all caps).
- Enforce preferred translations for (brand) terms.
How to use the Dictionaries feature
The step-by-step guide below explains how to use the Dictionaries feature to apply brand consistency in your product texts.
Note: You can download a dictionary template here.
Open the Dictionary Feature
- Click on 'Dictionaries' in the left-hand menu.
- You’ll now see an overview of the available dictionaries.
Create a new dictionary
There are two types of dictionaries, each with its own function:
Replace dictionary: for replacing words within the same language
Language dictionary: for translating words to a specific term in another language
- Click the Create button next to the desired dictionary type.
- Give your dictionary a clear name.
- For a language dictionary: select the from language and the to language.
- Click Create to generate the dictionary.
Add words to your dictionary
Note: In a replace dictionary, you can toggle the ‘Match case’ option:
• Checked: the case from the original text is preserved
• Unchecked: the case from the ‘replace to’ field is always used
- Click on the newly created dictionary to open it.
- Use the Create button to add words one by one.
- Use the Upload button to upload an Excel file with all desired replacements.
- Enter the from/original word and the replacement word.
Add words via:
Create button: add words one by one
Upload button: upload an Excel file with all desired replacements
Use your dictionaries to generate product texts
For the GenAI module:
- Open the GenAI module.
- Go to the 'Profiles' tab.
- Select an existing profile or create a new one.
- Assign the desired replace dictionary to the profile.
- Save your profile.
For the Translate module:
- Upload a file in the Translate module.
- Click on 'Settings'.
- Select the desired dictionary or dictionaries in the settings panel.
- Assign the desired replace dictionary to the profile.
- Save your profile.
Note: In a replace dictionary, you can toggle the ‘Match case’ option:
• Checked: the case from the original text is preserved
• Unchecked: the case from the ‘replace to’ field is always used
Add words via:
Create button: add words one by one
Upload button: upload an Excel file with all desired replacements
Good to know
- You can use the replace dictionary in both the GenAI and Translate modules, while the language dictionary is only available in the Translate module.
- For language dictionaries, you can select one dictionary per language. If you are translating into multiple languages at once, you can assign a separate dictionary for each target language.
